Maersk Global Services Pvt.Ltd

Opening For Vendor Master - Analyst

Maersk Global Services Pvt.Ltd
Not Disclosed
1-5 Years Full Time
IN

Vacancy: Not Disclosed Posted: 9 months ago Applicants: 8
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Job Title: Analyst - SMDS Vendor Master

Role reports to: Manager Vendor Master

Location of Role: Chennai GSC

About A.P. Moller Maersk

A.P. Moller - Maersk is an integrated logistics company working to connect and simplify its customers supply chains. As a global leader in shipping services, the company operates in more than 130 countries and employs over 100,000 people worldwide. Maersk is aiming to reach net zero emissions by 2040 across the entire business with new technologies, new vessels, and green fuels.

For more information: www.maersk.com

Description of Role:

You will be the part of Global Centre of Excellence- Vendor Mater data team which is responsible for KYS(Know your Supplier) process for the entire organization having about 60,000 suppliers. These suppliers are spread across our Ocean, Logistics and Terminal businesses.

You will be responsible and accountable for the Vendor Master process execution interacting with Global Stakeholders both upstream and downstream.

Key Responsibilities

The candidate is expected to have 100% focus on Vendor Master database related activities and able to run a seamless process around Vendor Master Creation/Amendment/Deletions and other related activities.  

As the Owner of Vendor Master, you will be responsible for:

  • Accountability E2E process of Vendor Master Data management. Ensuring to drive the customer centric behaviour and support the business in full. You will be responsible to Understand and follow the policies and compliance to drive the process seamlessly
  • Understanding the Stakeholders landscape and build rapport even in challenging situations. Multitask in high volume environment with competing deadlines.
  • Ensure to achieve the volumes on daily basis as per Turn-Around-Time & achieve error-free process. Review, verify, and act on vendor authorization requests by either creating new records or maintaining existing records. Maintain banking information for vendors, requiring high level of accuracy and strict confidentiality. Align to policy which required to be followed to meet Governance and Compliance
  • Respond to audit requests for documentation
  • Ensure to update the SOP document as & when required & it should be approved by Manager & GRC member.
  • Participate and provide inputs in setting up robust solutions specific to automation solutions and the future Supplier Gateway solutions
  • Active participation and collaboration with interdependent teams on Vendor Master related items

Monthly book close

Ensure all month end activities completed within timelines. Ensure weekly review of Vendor Master Activity Report & perform the audit with random sampling & report to Line Manager with observations (if any deviations) Ensure complete all the Risk related monthly activities and submit in Archer. Monthly SMDS Vendor master dashboard should be prepared & circulate to specific stakeholders after review/approval from Manager. Own and drive Vendor Master transparency, audit and analysis Coordinate with internal as well as external stakeholders to ensure local, global and legal requirements are met Participate in and support improvement projects.

Reporting

Own and report numbers pertaining to Vendor Master Provide clear visibility Ensure and own KPI Reporting. Any other reasonable adhoc requests as may be made from time to time by the Procurement / Onshore Business etc.

Key skills for the role:

a) Behavioral

  • Customer Orientation- Ability to engage with the Stakeholders on Procurement and Finance side to provide resolution to the challenges
  • Excellent verbal and written communication skills
  • Strong analytical mindset, problem solving skill, proficient excel skills and working knowledge on Power BI
  • Proactive in taking the ownership and demonstrating the learning agility
  • Strong focus on delivering the Quality outcomes

b) Technical

  • Bachelors degree in related curriculum required (Accounts / Finance)
  • Minimum 4 years of prior experience in Vendor Master & having accounting /accounts payable will be added value.
  • Ready to work in shifts (Ex. Continues Night shift)
  • Microsoft office (excel is a must)
  • SAP experience will be added advantage
  • Fluent in English (both written and spoken)

C) Partnerships

  • Partner with Procurement / Accounts Payable & various Finance & Business Functions, as part of standard operating system
  • Aware of Vendor Master process interdependence and key focal in Vendor Master.
  • Active participation and collaboration with interdependent teams on Vendor Master related items

Position Specifications:

  • Individual Contributor (IC) role & must be good team player.
  • Learn organizational agility and effective communication
  • Part of the talent pipeline

Learning specifications in the role

  • Understanding of Vendor Master Setup in AVOS (Informatica) / SAP / S4H MDG etc
  • Understand Vendor Master structures and impact
  • Thorough with Vendor Master guidelines & Exceptional Process.
  • In-depth knowledge of Segment wise Products of the company
  • In-depth knowledge of operations and how it business with base of Vendor Master
  • Develop/Adopt as & when policy & process changes

Key Measures

  • 100% accuracy on Vendor master Creation & Amendments & Deactivation
  • Ensure to adhere Vendor Master SOP
  • Zero tolerance on Control, Governance and Policies
  • Identification and fixing issues (if any)

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