Job
Description
Ensuring customs clearance of all imported material (RM/Marketing/Capex etc.) at the respective port locations within the defined time limits • Liaise with Custom House Agents (CHA) to ensure smooth customs clearance and highlight issues faced, if any, therein • Liaise with storage agents for clearance of raw material imported in bulk at various locations • Arrange for movement of imported consignments post clearance from ports to receiving locations (plants/TLs etc.) by coordinating with the purchasers, transporters, CHAs and the receiving locations • To monitor the payment performance to CHAs and transporters and co-ordinate with SSC for resolving issues for bills that are on hold Primary Responsibilities Bus
Primary Responsibilities
Key Performance Indicators
Servicing • Co-ordinate with buyers for receipt of documents for clearance and handing over to CHAs • Co-ordinate with CHAs to ensure smooth clearance of the consignments once they arrive at the port • To highlight and escalate issues, if any, faced during customs clearance • Ensure movement of material from port to plants/TLs post clearance Clearance days: 4.5 days (FCL), 5.5 days (ISO) and 6 days (LCL) Payment Performance • Calling of quarterly outstanding statements in prescribed format. • Co-ordinating with CHAs , transporters & SSC for resolution of problems and ensuring timely clearance of CHA clearance and freight bills within defined credit days. • To regularly monitor the daily tracking sheet (DTS) sent out by CHAs and proactively resolve issues with invoices that are on hold Min 90% on-time payment to CHAs and transporters at company level Import on FOB basis • To handle import of material on FOB basis by liaising with freight forwarders (FFs) for getting quotations, preparing comparative summary • To co-ordinate with the selected freight forwarder and ensure that the consignment reaches the port as per the agreed upon Error free, within set timelines. Frequency - as as when Import Document Handling • To ensure that hard copies of the original documents received during the clearance process are sent out to SSC • Ensure that documents are sent to SSC within 1 month after clearance Import in Bulk • To co-ordinate with buyers and storage providers for smooth clearance of material imported in bulk • To liaise with the CFA for generating of documentation (delivery, goods issue, invoices, e-way bill etc.) for movement from port to plant • To ensure stock hygiene by passing inventory posting documents after due approval • As and when bulk parcels are received Handling of licenses • To manage procurement of licenses (MEIS, SHIS etc.) used during the clearance process • To co-ordinate with SSC for prompt payment to license vendors • To liaise with CHAS to ensure that the licenses are utilized during clearance and are accounted for • As and when licenses are procured and utilized IT (breakWalls) • To update breakWalls for each consignment and ensure that CHAs are also updating • To highlight issues, if any, with breakWalls and to speak with IT/breakWalls vendor for resolving the same •
Daily Reports • To prepare and generate various reports as per the required frequency to various stakeholders •
Monthly/Quarterly Scope of Work
a) Financial Scope (Range of financial spend): • No direct deliverables on the spends. However, opportunities for clearance cost reduction to be explored and highlighted.
b) People Management Scope (Range of no. of Direct/ Indirect Reports): • No direct reportees c) Geography Coverage (Country-wide/ Statewide / Area-wide) • Country-wide
d) Corporate Coverage (Company-wide / Business Unit or Function-wide / Subfunction-wide / Other): • Clearance of all material imported by Deco (RM/ Finished Goods/Samples/ Capex/Spares etc.) Key Interactions Internal • RM Purchase / Marketing team (for handing over of clearance documents, getting dispatch instructions etc.) • SSC team (for issues w.r.t CHA payment) • Corporate Finance team (for customs duty payment) • Plant/TL inwarding team (for handling inwarding related issues) • Taxation team (for any issues w.r.t Customs) External • Customs House Agents (CHAs) • Freight Forwarders • Transporters Role Requirements / Specifications Qualifications Essential • Graduate in Science / commerce Desired • Some exposure to export-import processes Previous Experience Essential • For Officer-II level 2 to 3 year relevant experience in export / import handling Functional Competencies • Conversant with MS Office, SAP Behavioral Competencies • Communication skills (written and verbal) for coordination with internal and external stakeholders • Influencing and negotiation skills