Job Description

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Accounts Payable - Primarily for SCM Invoices :

• Invoice Batch creation
• Invoice Creation
• Validation of Invoices
• Application of Holds and releases
• Cancellation of invoices
• Creation of Recurring invoices
• Entering of prepayments / Advances
• Ageing of Advances
• Knock off of advances / prepayments
• Schedule payments
• Batch Payments
• Creating Refunds
• Vendor Creation
• Accounts payable ageing reports
• Invoice tracker

Accounts Receivable

• Invoice Creation
• Auto Invoicing
• Auto Invoice Reconciliation
• Credit Memo
• Receipts
• Reverse Receipts
• Netting off Invoices and Credit memos
• AP / AR Netting off
• Revenue Reconciliation
• Collections Reconciliation
• AR Ageing

Cash Management

• Bank Reconciliation
• Uploading Bank Statement
• Closing the Bank Statement
• fund Transfers
• Bank Reconciliation Statement
• Maintenance of petty cash
• Accounting of petty cash and patient collection
• Credit Card Reconciliation

Others

• Proper maintenance of Books of Accounts viz., Journal, Bank Payments/Receipts, on daily basis. Verification of Bills/Invoices, Passing Accounting Entries, Filing and Documentation.
• Preparation of Bank Reconciliation Statement of all operative Bank Accounts on or before 10th of succeeding month and half yearly BRS in case of non-operative bank accounts. A physical copy of BRS along with Bank Statements duly signed by the preparer and authorised by the Reporting Head shall be maintained. Account Statements from the banks shall be collected on or before 5th of every succeeding month.
• Monthly Reconciliation of all Accounts payables/ Accounts Receivables, Follow ups and documentation of Reconciliation statement. Feedback from respective parties/depts. for long outstanding dues and action taken in this regard shall be properly documented.
• All Reconciliation statements shall be properly verified and authorised by designated officials and Reporting Head as the case may be. Cut-off date shall be 20th of Succeeding Month.
• Monthly Reconciliation of Inter-Company Transactions. Cut-off date : 20th
• Collecting Petty Cash statements from all Units on or before 5th of succeeding month, verification of bills/vouchers, reconciliation with HO Books/Casting and Passing Accounting entries. Cut-off Date: 10th
• Petty Cash Payment verification approval of HO transactions as per limit specified.
• Submission of Weekly Fund Position and Fund Requirement statement to Manager-Finance. Cut-off date: Every Saturday before 3.00pm
• Perform quarterly reconciliation of Bank Deposits/Other Deposits. Custodian of all Deposit Receipts. Cut-off date: Within 45 days from end of each quarter.
• Recording, Generating Invoice for Consultancy Income. Follow up for payment.
• Invoice shall be serially numbered and properly authorised. Cut-off Date: Within 15 days from the due date.
• Custodian of Cheque Books of entities in charge. Maintenance of record for cheque cancellation.
• Maintaining Finance copies of Consultancy/Rent/Other Agreements, Contracts, POs WOs etc.
• Assisting Statutory/Internal Auditors, Liasoning with Bankers/Collecting Bank Account Statements, Verification of Bank/Finance/Interest charges/Follow up for correction/reversal.
• Back up of Accounts Data and other Office Files at regular intervals ie., 15th of every month. Media: CD and a soft copy shall be e-mailed to the reporting head as a secondary back up.
• Printing and maintaining books of accounts of all financial years, custodian of voucher files/documents.
• Performing month end physical verification of cash at HO and documentation in the prescribed format.
• Maintaining Register for Land ( DMH/DMM/Ambady)
• Any other function assigned by the reporitng head from time to time.
• Support Functions:
• Emed HR (P) Ltd
• DM Foundation (Web Portal CSR Divisions)
• Ambady Infrastructure (P) Ltd
• DM Healthcare Employees Welfare Trust
• 1.Salary Processing
• 2.InterCompany Reconciliation
• 3.TDS Payment Filing of Returns
• 4. Verification of Vouchers.
• Other Functions assigned from time to time.

Skills Required: TDS,SCM