Group of Institutions (4 Post Graduate/Graduate Collages and 4 Schools)

Executive Assistant / Personal Secretary

Group of Institutions (4 Post Graduate/Graduate Collages and 4 Schools)
150000 - 300000 P.A.
0-5 Years Full Time
Bangalore, Karnataka, IN

Vacancy: Not Disclosed Posted: 3 years ago Applicants: 5
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Job Description

Here is an exciting Opportunity to be an Executive Assistant / Personal Secretary to the CEO / Chairman / Vice President / Director / Dean / Principal of a company /Institution.

Roles and Responsibilities

  • Executive Assistant / Personal Secretary will be responsible for running business errands and maintaining ongoing business files.
  • Coordinate and maintain the calendar including organizing all appointments, meetings, conferences etc. Manage travel plans, itineraries, and agendas.
  • Should be able to organize internal and external meetings, events, and teleconferences, including booking venues and taking minutes as required.
  • Work independently and take decisions in the absence of the CEO. Intelligent & intellectual with good command over her English vocabulary.
  • Act as the point of contact between the CEO / Chairman / Vice President / Director / Dean / Principal and internal/external clients.
  • Dealing with incoming email, faxes, and posts. Handling Day to Day Secretarial Work.
  • Assists the CEO / Chairman / Vice President / Director / Dean / Principal with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments, drafting letters, composing and preparing correspondence, itineraries and agendas and compiling documents for meetings.
  • Maintain an accurate record of papers and electronic correspondence on a regular basis.
  • Need to ensure a good welcome and engaging atmosphere for visitors.
  • Maintain confidentiality and privacy at all times which is necessary and appropriate for the discharge of the role and responsibilities.
  • Should have adequate knowledge to work in a multi-tasking environment having skills in managing and coordinating activities in a project mode.
     

Desired Candidate Profile

  • The candidate should exude a high level of professionalism and be a quick learner with the ability to grasp and understand new responsibilities.
  • Should be excited to work as Executive assistant / Personal Secretary to the CEO / Chairman / Vice President / Director / Dean / Principal of a company /Institution.
  • Applicants should have Pleasing Personality and Good Communication skills.
  • Graduate / Postgraduate / Diploma in Secretarial Practice with professional qualification in Secretarial activities. Experience / knowledge of shorthand will be an added advantage.
  • Good to have someone with experience in Secretarial activities / Travel Booking / Calendar Management.
  • The ideal candidate should be willing to commit fully to the Institution.
  • Pleasant personality & well dressed.
  • Having excellent communication skills in English, Kannada. Strong Verbal and Written Communication.
  • Excellent written communication skill Experience of reading and drafting agreements, letters etc. Fluency in Hindi and other South Indian Languages will be an added advantage.
  • Detail-oriented, organized Proficiency in MS Word and Excel is a Must. Good hands on PowerPoint Presentation is mandatory.
  • Ready to work 6 days a week with flexible work time and willing to stretch work beyond 6 pm based on need / appointments.

Skills Required: Teaching,Data Entry,Education,Front Office,Training,Secretarial Activities,Secretary/PA,Enquiry Management,Office Management,Secretarial Practice,Email


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